Honest comparison
PropCraft vs PandaDoc: which one fits an agency in 2026?
PropCraft is around $19/workspace flat vs PandaDoc’s per-user pricing. The whole agency team is covered by one $19 monthly subscription, while a 5-person team on PandaDoc Business pays $245 per month. Beyond pricing, PropCraft is built specifically for agencies that send proposals, track who reads them, collect signatures, and accept payments through one branded link. PandaDoc is a broader document automation platform: stronger on contracts, NDAs, and enterprise sales documents, lighter on the proposal-as-a-living-link experience PropCraft is centred on.
Side by side
Feature comparison
| Feature | PropCraft | PandaDoc |
|---|---|---|
| Free plan | 3 proposals, all features | Limited free e-sign only |
| Starting paid price | $19 per workspace per month | $19 per user per month (Starter) |
| Practically usable plan | $19 per workspace per month (Pro) | $49 per user per month (Business) |
| Proposal as a live web link | Yes, every proposal is a public URL | Yes, but optimised for PDF + e-sign first |
| Section-level view tracking | Yes, time per section + scroll depth | Yes, time per section on higher plans |
| Electronic signature | Typed-name, ESIGN + eIDAS compatible | Full e-sign suite with signing order |
| Inline client payment | Stripe Connect, direct to your bank | Stripe, PayPal, ACH |
| Document types | Proposals only, depth not breadth | Proposals, contracts, NDAs, invoices, forms |
| Templates library | 8 agency-grade system templates | Marketplace of hundreds of templates |
| AI draft from a brief | Built in on Pro | Add-on, higher tier |
| Brand kit (logo, colors) | Built in on Pro, no per-doc setup | Yes, configurable per template |
| Per-user seat math | Flat per workspace, unlimited users | Charged per user, scales with team |
| CRM integrations | Stripe, planned: HubSpot, Pipedrive | Salesforce, HubSpot, Pipedrive, Zoho, others |
| Built around | The closing loop (sent → seen → signed → paid) | Document workflow and approval |
Source: public pricing pages and product documentation, last reviewed for accuracy when this page was published.
Choose PandaDoc
When PandaDoc is the right call
- You send more than proposals. If your team also handles contracts, NDAs, MSAs, order forms, and HR documents, PandaDoc covers all of it in one product. PropCraft does not.
- You need signing order and complex approval flows. PandaDoc supports multi-party signing with explicit order, reminders, and approval gates. PropCraft signature flow is one signer, one click.
- You need deep CRM sync today. PandaDoc has mature Salesforce, HubSpot, and Pipedrive integrations. PropCraft has Stripe and a roadmap.
- Your team is 10 or more seats. Per-user pricing only hurts when the team is small. At scale on the Business plan, PandaDoc gives you more breadth per seat.
Choose PropCraft
When PropCraft is the right call
- You are an agency under 10 people. The per-workspace pricing means a 1 to 8 person agency pays the same flat 19 USD per month, not 19 to 152 USD per month.
- Your bottleneck is closing proposals, not document operations. PropCraft is opinionated about the four stages: sent, seen, signed, paid. PandaDoc is more general.
- You want to accept payments in the same place the client signs. PropCraft puts the Stripe payment block inside the proposal. PandaDoc supports payment but the muscle memory is contract-first.
- You want a free plan that actually closes deals. PropCraft free covers three full proposals including signature and payment. PandaDoc free is e-sign only.
- You value design defaults and shipping speed over a template marketplace. PropCraft ships eight tight templates. PandaDoc has hundreds of variable-quality ones.
Frequently asked
PropCraft vs PandaDoc, in detail
Is PropCraft cheaper than PandaDoc?
For an agency of one to eight people, PropCraft is meaningfully cheaper. PropCraft is 19 USD per workspace per month for the entire team. PandaDoc is 19 USD per user per month at the Starter level and 49 USD per user per month at the practically usable Business plan, so a 5-person team pays 95 to 245 USD per month on PandaDoc vs 19 USD per month on PropCraft.Does PropCraft do contracts and NDAs like PandaDoc?
No. PropCraft is intentionally focused on proposals: the document an agency sends to win a deal. If you need contracts, NDAs, MSAs, or order forms, PandaDoc is the broader tool. Agencies often use PropCraft for the proposal stage and a separate e-sign tool (or PandaDoc) for the contract that follows.Can I migrate my PandaDoc templates to PropCraft?
Not directly. PropCraft uses a block-based content model rather than PDF-style templates. The fastest path is to open one of the eight PropCraft system templates, copy your headlines and pricing from your PandaDoc template, and use the brand kit to apply your logo and colors automatically.Is PropCraft signature legally binding?
Yes. Signatures are typed-name with an IP and timestamp audit trail. The flow is ESIGN Act compatible for US-based agreements and eIDAS compatible for EU-based agreements. A signed PDF is auto-generated and emailed to both parties.Does PropCraft integrate with HubSpot or Pipedrive?
Not yet. The PropCraft roadmap includes CRM sync, but the current integration story is Stripe-first. If your sales motion depends on CRM-triggered proposal sends, PandaDoc has the more mature option today.